The problem
Fuel stations don't run on generic accounting software.
- Daily fuel prices change, and chasing them on a notepad means errors on every invoice.
- Customers have multiple vehicles. Spreadsheets lose track of which truck got which fill-up.
- VAT-compliant invoices and delivery notes take an hour each in generic accounting tools.
PetroBill
One workflow. Pump → ticket → invoice.
- Daily price history per product. The system always picks the right price for the date.
- Customers, vehicles, and license plates wired together, all searchable in one box.
- A4 invoices and A5 delivery tickets in one click, with a full excl. VAT / VAT / incl. VAT breakdown.
What's inside
Everything you need. Nothing you don't.
Four pillars cover the entire workflow of a small or mid-sized fuel station.
Customers
Customers & Vehicles
Full profiles with VAT number, contact info, and unlimited license plates per customer. One search box covers them all.
Pricing
Daily price tracking
Set price histories day by day, excl. and incl. VAT. PetroBill auto-applies the correct price to every ticket, past or present.
Tickets
Delivery tickets
Record what was delivered, to which vehicle, on which day. Multi-line, auto VAT calc, A5 print-ready.
Invoices
One-click invoicing
Group pending tickets into a numbered invoice (2026-0001) with a full VAT breakdown. Or switch to delivery-note mode.
How it works
Three steps. One minute.
From the pump to a printable, VAT-compliant invoice, without leaving the browser.
01
Create a delivery ticket
Select the customer, the vehicle, the product. PetroBill auto-fills the day's prices, excl. and incl. VAT.
02
Group into an invoice
Pick one or several pending tickets. PetroBill numbers them, breaks down VAT, and groups by vehicle.
03
Print or send as PDF
A4 invoice or A5 delivery note, your station's branding on every page. Done in under a minute.
Pellet cards
Prepaid pellet bags, on a single tap.
Sell a batch of pellet bags up front on a personal NFC card. Debit it at the till with one gesture, and let customers check their balance from any phone, no app required.
Seller · encode
Create & encode a card
Enter the customer, the number of bags (66 by default) and a validity date. Tap a blank NTAG215 card on the till tablet and its unique URL is written in one gesture. Manual UID entry as a fallback.
Seller · till
Debit & reload at the till
Permanent scan mode opens the customer the moment you place the card. Remove bags in one tap (−5, −10, −15) or a free amount, with automatic balance checks. Reload with a new validity date and export the full history as PDF.
Customer · self-service
Check the balance, no app
The customer holds the card to their phone and a personal web page opens, no login, no install. Bags remaining, a progress bar, the expiry date and the latest transactions, in real time.
Contactless and app-free, on any recent smartphone
Till tablet: instant encoding and debit
Per-batch validity with expiry alerts
Time-stamped history, exportable to PDF
Reliable balances even if the NFC write fails
Role-based: cashiers at the till, managers see the full list
Why PetroBill
Generic accounting tools weren't made for fuel.
Side-by-side, the difference shows up where it matters: the daily workflow.
Three languages
Full FR / NL / EN interface. Switch from the top nav. Your printed documents follow.
Auth0 protected
Every page gated behind authentication. Sessions refreshed automatically and securely.
Multi-station
Configure each station with its own VAT number, branding, and document mode.
Zero training
Designed for the busy operator. New staff onboard in under twenty minutes.
Ready when you are
Ready to simplify your billing?
Spin up your station in under five minutes. Free for the first month, no card required.
Or email us at info@aditsolutions.be