From the pump to the invoice in seconds.
PetroBill is the all-in-one billing platform for fuel stations and petroleum distributors. Track daily prices, manage vehicles, and turn delivery tickets into VAT-compliant invoices, in one click.
- VAT compliant
- No setup fees
- FR · NL · EN
- Secure sign-in
Fuel stations don't run on generic accounting software.
- Daily fuel prices change, and chasing them on a notepad means errors on every invoice.
- Customers have multiple vehicles. Spreadsheets lose track of which truck got which fill-up.
- VAT-compliant invoices and delivery notes take an hour each in generic accounting tools.
One workflow. Pump → ticket → invoice.
- Daily price history per product. The system always picks the right price for the date.
- Customers, vehicles, and license plates wired together, all searchable in one box.
- A4 invoices and A5 delivery tickets in one click, with a full excl. VAT / VAT / incl. VAT breakdown.
Three steps. One minute.
From the pump to a printable, VAT-compliant invoice, without leaving the browser.
Create a delivery ticket
Select the customer, the vehicle, the product. PetroBill auto-fills the day's prices, excl. and incl. VAT.
Group into an invoice
Pick one or several pending tickets. PetroBill numbers them, breaks down VAT, and groups by vehicle.
Print or send as PDF
A4 invoice or A5 delivery note, your station's branding on every page. Done in under a minute.
Always the right price, for the right day.
Diesel changes every morning. PetroBill keeps a full price history per product, excl. and incl. VAT, and automatically applies the correct rate based on the delivery date. Backdating a ticket? It uses the price that was active that day. No more invoice rework.
- Per-product price timeline
- Automatic excl. / incl. VAT pairing
- Backdated tickets price correctly
One customer, many trucks.
Every customer carries their VAT number, address, contact info, and any number of vehicles by license plate. Search by plate, by name, or by VAT in the same box. Invoice lines auto-group by vehicle so a fleet manager can read the bill at a glance.
- Unlimited vehicles per customer
- Instant search across everything
- Invoice lines grouped by plate
Sequential. Tax-ready. Branded.
Sequential numbering (2026‑0001, 2026‑0002…), full excl. VAT / VAT / incl. VAT breakdown, your station's name and VAT number on every page. Switch a station between Invoice and Delivery Note mode at any time. Print A4 or export PDF, and export any invoice as a structured UBL file to import straight into your accounting software, Peppol-ready for the e-invoicing mandate.
- Auto-numbered invoices, no gaps
- Branded headers per station
- Invoice ↔ ticket two-way links
- One-click UBL export, Peppol-compliant
Prepaid pellet bags, on a single tap.
Sell a batch of pellet bags up front on a personal NFC card. Debit it at the till with one gesture, and let customers check their balance from any phone, no app required.
Create & encode a card
Enter the customer, the number of bags (66 by default) and a validity date. Tap a blank NTAG215 card on the till tablet and its unique URL is written in one gesture. Manual UID entry as a fallback.
Debit & reload at the till
Permanent scan mode opens the customer the moment you place the card. Remove bags in one tap (−5, −10, −15) or a free amount, with automatic balance checks. Reload with a new validity date and export the full history as PDF.
Check the balance, no app
The customer holds the card to their phone and a personal web page opens, no login, no install. Bags remaining, a progress bar, the expiry date and the latest transactions, in real time.
- Contactless and app-free, on any recent smartphone
- Till tablet: instant encoding and debit
- Per-batch validity with expiry alerts
- Time-stamped history, exportable to PDF
- Reliable balances even if the NFC write fails
- Role-based: cashiers at the till, managers see the full list
Generic accounting tools weren't made for fuel.
Side-by-side, the difference shows up where it matters: the daily workflow.
| Capability | PetroBill | Generic accounting |
|---|---|---|
| Built for fuel stations | Yes | No |
| Daily price history per product | Yes | No |
| Vehicle-level billing | Yes | No |
| Ticket → Invoice workflow | Yes | Partial |
| NFC prepaid pellet card | Yes | No |
| UBL / Peppol e-invoice export | Yes | Yes |
Frequently asked questions
Do I need to install anything?
No. PetroBill runs in your browser, so there is nothing to install. Setting up a station takes under five minutes and there is no setup fee.
Which languages does PetroBill support?
The whole interface is available in French, Dutch and English. You switch language from the top bar, and your printed documents follow.
What can I print?
A4 invoices and A5 delivery notes in your station's branding, with a full excl. VAT / VAT / incl. VAT breakdown. You can also export them as PDF. Each station can switch between Invoice and Delivery Note mode at any time.
Can I send my invoices to my accounting software or over Peppol?
Yes. Any invoice can be exported as a structured UBL file in one click, ready to import into your accounting software and Peppol-ready for the e-invoicing mandate.
Can I manage several stations?
Yes. Each station is configured with its own VAT number, branding and document mode.
Request a PetroBill demo.
Write to us to see PetroBill in action. Set up in under five minutes, no setup fee.
Request a demo